A signature can be a visual representation of your name or any gr inscription, and you can easily add it to your digital documents like Microsoft word. It is essential to add a signature to a word document if you need to personalize the document.
So in this post, I will show you the different ways to do this. You will learn the necessary steps for adding both digital and handwritten signatures.
Option 1: Add a Digital Using the Signature Line Option
You can insert a signature in a word document using the signature line option in the Microsoft word toolbar as follows.
Step 1: Open the Word Document
First, open the document you want to sign, and move your cursor to the area where you want to insert the signature.
The placement of a signature in a word document is usually at the end of the document's content, but you can also add it to a different place if that works better.
Step 2: Click Insert
Click the insert tab from the ribbon at the top of the word document page. You will find it next to the Home tab.
Step 3: Click the Signature Line Option
Next, click the Signature Line option in the Text section of the toolbar. You will find the Text section to the right of the toolbar, and the Signature Line option at the top area of the section. The Microsoft Office Signature Line dialogue box should appear at this point.
Step 4: Signature Setup
Now, enter the required information into each field on the Signature Line Setup dialogue box. Enter the suggested signer name, title, and email address. You can enter your details if you are the signer or inquire about the signer’s details before filling it.
Also, enter any necessary instructions to the signer in the appropriate field and click OK to continue.
You can allow the signer to add comments in the sign dialog and show the signature date in the Signature Line by checking the boxes next to each option.
Step 5: Insert the Signature
Double-click the Signature Line and type your signature in the field or right-click and upload an image of your signature.
However, you must have a digital ID to use this option. If you do not have one, a prompt will appear on the screen asking you to get one from a Microsoft partner. Click Yes in the option and follow the instructions.
Option 2: Insert an Image of Your Signature
You can upload an image of your signature if you do not find the Signature Line option appealing. To do this:
- First, append your signature on a blank paper, snap the signed paper, and send the image to your computer.
- Open the word document you intend to add the signature.
- Click the Insert tab at the top ribbon of the word document page.
- Click the Pictures icon from the illustrations section.
- Select This Device.
- Navigate to the folder containing the image, select it, and click the insert button at the bottom of the box.
Once you have inserted the image, you can crop it to an average size as follows:
- Click the inserted image to select it.
- Click the Picture Format option at the top ribbon.
- Next, click the crop option from the Size section on the right side of the toolbar.
- Place the mouse pointer at the edge of the image and drag it toward the area you want to crop out.
- Press the Enter button when you are done.
You can also reduce the image size by placing the mouse pointer at one of the top edges of the image and dragging it down until it attains your preferred size.
Option 3: Use the Microsoft Word Draw Tool
Another alternative way to insert a signature in Word is to use the Microsoft Word Draw tool. You can use the mouse or trackpad to achieve this as follows:
- Open the Word document you intend to sign.
- Place the cursor on the point you want the signature to appear.
- Click the Draw tab at the top ribbon.
- Click the Drawing Canvas Insert option from the toolbar. A box where you can draw will appear within the document.
- Select your preferred drawing tool - a black pen in this case.
- Click on the drop-down arrow next to the selected tool to change the color or thickness.
- Hold the left click and drag the mouse or trackpad to draw your signature.
Conclusion
You can insert a signature in word by using any of the methods in this post, but the signature line option may not be best unless you have a digital ID or certificate.
You may also like to read:
How to Insert a Signature in Excel
